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Multiple Choice
Which of the following best describes what the custodian of a company asset should do?
A
Have physical control of the asset but not maintain the accounting records for it.
B
Only maintain the accounting records for the asset, not physical control.
C
Maintain both physical control and the accounting records for the asset.
D
Authorize all transactions related to the asset.
Verified step by step guidance
1
Understand the concept of segregation of duties: In financial accounting, segregation of duties is a key internal control principle. It ensures that no single individual has control over all aspects of a financial transaction or asset, reducing the risk of fraud or errors.
Identify the role of the custodian: The custodian is responsible for the physical control of the asset, meaning they safeguard and manage the asset to ensure it is not lost, stolen, or misused.
Clarify the role of accounting records: Maintaining accounting records involves documenting transactions and financial information related to the asset. This task should be performed by a separate individual or department to ensure proper checks and balances.
Evaluate the options provided: Analyze each option to determine which aligns with the principle of segregation of duties. The correct option should separate physical control of the asset from the maintenance of accounting records.
Conclude that the custodian should have physical control of the asset but not maintain the accounting records for it, as this ensures proper internal controls and reduces the risk of fraud or errors.