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Multiple Choice
Which of the following best describes a purchase order?
A
A summary of all financial transactions for a specific period.
B
A record of cash receipts and cash payments for a business.
C
A document issued by a buyer to a seller indicating the type, quantity, and agreed price for products or services.
D
A request for payment sent by a seller to a buyer for goods or services provided.
Verified step by step guidance
1
Understand the concept of a purchase order: A purchase order is a formal document issued by a buyer to a seller. It specifies the type, quantity, and agreed price for products or services the buyer intends to purchase.
Differentiate a purchase order from other financial documents: A purchase order is not a summary of financial transactions, a record of cash receipts/payments, or a request for payment. It is specifically a document that initiates the buying process.
Recognize the purpose of a purchase order: It serves as a legally binding agreement between the buyer and seller, ensuring clarity and accountability in the transaction.
Identify the key elements of a purchase order: These include the buyer's details, seller's details, description of goods/services, quantity, price, payment terms, and delivery details.
Relate the purchase order to the accounting process: Once the seller fulfills the order, the purchase order can be matched with the invoice and delivery receipt to ensure accuracy in financial records.